Rental Information
Ramadas
Small Ramadas $10.00/Half Day or $20.00/Per Day
Large Ramadas $15.00/Half Day or $35.00/Per Day
Electricity (Availability Limited) $10.00/Rental (in addition to ramada fee)
Beer Permit (Security Deposit Applies)
Beer Permit for 1-25 people $25.00/Day
Beer Permit for 25-50 people $50.00/Day
Beer Permit for 51-75 people $75.00/Day
Beer Permit for 76-99 people $100.00/Day
*No Beer Permits issued to groups of 100+ without prior TOS Council approval
Amphitheater at Sahuarita Lake Park (Security Deposit Applies)
Non-Profit 1-99 people $15.00/Day
Non-Profit 100+ people $100.00/Day
* Note-Non-profit is any group with a 501(c)(3) or IRS designation
Profit/Private 1-99 people $200.00/Day
Profit/Private 100+ people $350.00/Day
Recreation Center (Security Deposit Applies)
Classroom during business hours (M-F 8 am - 5 pm)
Non-profit/HOA No Charge
Profit/Private $10.00/Hour
Classroom after business hours
Non-profit/HOA $12.50/Hour
Profit/Private $25.00/Hour
Multi-purpose Room during business hours (M-F 8 am - 5 pm)
Non-profit/HOA No Charge
Profit/Private $30.00/Hour
Multi-purpose Room after business hours
Non-profit/HOA $30.00/Hour
Profit/Private $60.00/Hour
* Note-Non-profit is any group with a 501(c)(3) or IRS designation
Court Rental
Basketball, Volleyball, Tennis $5.00/Hour per court
Skate Spots* $100.00/Hour
*Only available with an approved Special Event Permit
Sport Fields
Unlighted Sports Field $5.00/Hour per field
Lighted Sports Field $15.00/Hour per field
Tournament Use of Sports Fields (Security Deposit Applies)
(Any tournament needs a Special Event Permit including appropriate/additional fees)
Regular Group Rate $50.00/Day per field
Non-profit Group Rate $25.00/Day per field
* Note-Non-profit is any group with a 501(c)(3) or IRS designation
Request for Lighted Field $15.00/Hour per field
Field Maintenance Services
Reprogramming Fee for Lights $10.00/Field
Field Light Audit $500.00/Field
Site Management $75.00/Occurrence
Striping of Fields (Baseball & Softball) $25.00/Field including materials
Striping of Fields (Soccer) $230.00/Field including materials
Striping of Fields (Football) $300.00/Field including material
Installation of Pitcher’s Mound $250.00/Mound including materials
Concession Stand (Security Deposit Applies)
Daily $30.00/Day per location
Monthly $100.00/Month per location
Mobile Concessions
Daily $10.00/Day per location
Monthly $20.00/Month per location
Commercial Activities in Parks
Six Months $150.00/Plus Business License and any additional required permits
One Year $300.00/Plus Business License and any additional required permits
*Street Vending-Park Street Prohibitions. Street vending on a street or parking lot within a public park shall be prohibited, unless the street vendor has applied for and has been granted a permit signed by the Parks and Recreation Director and Town Clerks Department. [Ord. 2009-19 § 2.] If you wish to obtain a Street vending permit please contact the Town Clerk’s Department at 822-8800.
http://www.ci.sahuarita.az.us/index.php/town-departments/town-clerk/licensing.html
Street Abutting Parks. Street vending on a street abutting a public park shall be prohibited within 550 feet of a lawful established park concession. [Ord. 2009-19 § 2.]
Special Event Permit (Security Deposit Applies)
100-199 (Any group) $100.00/event
200+People (Any group) $150.00/event
Specialty Fees
Security Deposit $300.00/Refundable Deposit
Clean-up Charges $20.00/Hour
Lost Key Fee $35.00/Per key lost
Metal Detector Permit $15.00/90 Day Period (in parks only)
Special Event Requirements and Information
A special event is a planned, publicly advertised event when there are either:
a. 100 or more people involved, or it is
b. A Town wide activity, or
c. The public is invited and therefore, an unknown amount of people are expected to attend.
What are considered Special Events? They are not limited but can include:
• Bicycle race
• Walk-A-Thon
• Concert
• Carnivals
• Art & Craft Shows
• Car Shows
• Tournament
• Holiday Events
• Any organized event with food/business vendors, game rides, tent structures, etc.
What do I need to do to hold a Special Event?
• Contact the Parks & Recreation Director (822-8894) regarding the event, date and time.
• A written letter of request is also required after initial contact with Director.
• Submit Permit no later than 60 days prior with all required documentation and necessary permits.
• Submit Insurance Coverage - $1,000,000 liability policy, naming the Town of Sahuarita as additional insured for date of event, with permit.
• Obtain written permission to hold the event through a special use permit process.
What options do I have for places to hold my Special Event?
• The Town Hall Plaza Courtyard
• Anamax Park
• North Santa Cruz Park
• Quail Creek-Veterans Municipal Park
• Sahuarita Lake Park Amphitheater
• Any other areas would need written permission of landowner and special event process still applies if located within Town limits.
What additional forms/activities are required and where do I go to get them?
• Parks and Recreation : Special use permit – fee applies regardless of affiliation; may obtain a layout of park from Parks & Recreation staff.
• Parks and Recreation/Police: If a beer permit is requested.
• Police Department: Sahuarita Police Department Notification Form. Traffic/Barricade Plan with police presence, if applicable-fees may apply.
• Public Works Department: Right of Way Permit, if applicable - fees may apply.
• Planning and Building: Site Plan or map of the site to be used, if applicable
• Planning and Building Code Enforcement regarding whether a temporary sign permit is necessary/allowable-fees may apply.
• Planning and Building Department: for tents or canopies
• If a tent has walls it will require a permit if it exceeds 400 sq ft (20x20)
• If a canopy has no walls it will require a permit if it exceeds 900 sq ft (20x40=800sf or 30x30=900sf)
• Town Clerk - Liquor license, if applicable - fees may apply.
• Town Clerk - Business license or Public Market license in the Town of Sahuarita, if applicable. ($60.00) New business license or Public Market ($20.00) one day permit.
http://www.ci.sahuarita.az.us/index.php/town-departments/town-clerk/licensing.html
• Town Clerk: firework displays must be approved through a special permit, per Town Code, Chapter 8.20
• Hold Harmless waiver
• Pima County Health Permit for food sales, if applicable. Pima County location:
3950 S. Country Club, Suite 100, Tucson, 84714, Phone: 520-243-7908
**(NOT all forms are required for ALL events)
General Parks Rules
Town Parks are a NON-SUPERVISED facilities. In case of a non-emergency problem please call: 520-445-7850 after hours call: 520-237-2510 please leave a detailed message if you do not get an answer and someone will return your call ASAP. Facility Injuries could result from misuse of playground equipment and other park facilities. Users are responsible for their own safety & actions. USE FACILITIES AT YOUR OWN RISK
• Beware of possible wild desert animals, hunting, trapping or feeding of wildlife prohibited.
• Littering prohibited. Properly dispose of refuse in trash containers (no glass containers allowed in Park)
• Motorized vehicles inside park areas prohibited. (Exemptions are TOS approved maintenance vehicles)
• Dogs must be restrained on leash except where dog run is designated. (12.15.070 A-F, of the Sahuarita Town Code.) (Dog leash not to exceed 8 feet & owners MUST clean up after own dog)
• Livestock & large animals i.e. horses, cattle, prohibited.
• Fires in designated barbecue areas only.
• Disturbing the peace of others inside or outside of the park prohibited.
• Alcohol consumption prohibited. (Permit required for special event exemption)
• Firearms prohibited on School District property including Anza Trail Park.
• Ramada /Event reservations and all other questions can be directed to the Town of Sahuarita Parks & Recreation Department at: 445-7850, or Town Hall: 822- 8896, thank you.
PLEASE BE AWARE THAT SOME PARK RULES ARE SITE SPECIFIC, THEREFORE RULES MAY CHANGE ACCORDING TO THE PARK YOU ARE VISITING
**If you see anyone misusing or vandalizing property, or otherwise not following Park rules, call 911.**
